Garage Inventory Management Software for UK Workshops

“We moved from paper job cards to My Garage CRM and never looked back. MOT reminders and job tracking keep every bay full.”

“Admin time is down by half. Jobs, invoices and customer history are all in one place. Staff picked it up in a single day.”

“Compared with our old system, the diary and MOT CRM in My Garage CRM are miles better. We’re simply more organised.”

“Customers love the reminders and clear invoices. Our repeat business and review scores have both increased.”

“Migration was painless. All customers, vehicles and MOT dates came across accurately. Support team were brilliant.”

“Online booking plugged straight into our website. Now over 40% of bookings come in while we’re closed.”

“The reporting shows exactly where our profit comes from. Labour, parts and MOTs are all broken down properly.”

“Customer portal and SMS updates have cut phone calls massively. Customers know exactly what’s happening with their car.”

“Stock control and purchasing are under control now. Fewer missing parts and much clearer margins.”

“We see real figures for hours sold vs hours paid. It’s changed how we manage staff and plan the diary.”

"Parts stock levels are always accurate. We know exactly what's on the shelf before every job starts and ordering happens automatically when stock runs low."

"MOT bay scheduling is completely separate from the main workshop diary. Slots are always visible, never double-booked and utilisation has improved every month."

"The inventory module tracks every part from order to fitting. We've eliminated the missing-parts delays that used to hold up jobs every single week."

"MOT bay rota is managed perfectly. Testers are allocated correctly, equipment is never idle and every slot is filled before the day begins."

"Stock valuation reports show exactly what our parts inventory is worth at any moment. Far better visibility over costs than we've ever had before."

"Parts on order are flagged on the job card automatically. Technicians know what's arriving and when, so jobs are planned around the delivery schedule without any fuss."

"MOT equipment calibration reminders are built in. We're always compliant, never caught short before an inspection and DVSA paperwork is always in order."

"Minimum stock thresholds fire purchase orders to our supplier automatically. We haven't run out of a fast-moving part since we set the system up."

"Tyre inventory is tracked by size and brand in real time. We always know what's in stock before quoting and no customer has been let down by an out-of-stock tyre."

"Bay utilisation report shows which ramps are earning and which are sitting idle. We made two staffing changes based on the data and throughput improved immediately."

"Parts wastage has dropped significantly. The system tracks what's used on each job and flags anything that's been written off, so nothing disappears without a reason."

"MOT test history for every vehicle is stored permanently. Advisories, failures and pass dates all logged so we can spot patterns and advise customers proactively."

"Supplier price comparison is built into the parts ordering screen. We always buy at the best price and our parts margin has improved noticeably since switching."

"MOT bay capacity planning for the month ahead is simple. We can see where the gaps are, run targeted reminder campaigns and fill every available slot in advance."

"Consumables like brake fluid, oil and filter stock are tracked the same as parts. Nothing runs out mid-job and we've stopped those irritating trips to the factor for basics."

"Parts markup is controlled per category. We set our margins once and every invoice goes out at the correct price without anyone doing manual calculations."

"The MOT booking flow integrates directly with the DVSA slot system. No double entry, no missed bookings and compliance is always up to date without extra admin."

"Dead stock reporting shows parts that haven't moved in 90 days. We've cleared out slow-moving inventory twice now and freed up real money that was just sitting on the shelf."

"Running a busy MOT station, the bay scheduling tools keep everything moving without anyone having to manually manage the board. Throughput is up and stress is down."

"Parts returns are tracked in the system. When a warranty claim comes in the paperwork is already there, the supplier gets the return and the credit hits the account correctly."

"Every ramp has its own schedule visible to the whole team. No more confusion over which technician is on which job and bay idle time has dropped every month."

"Stock takes used to take half a day. Now the system counts against the live inventory automatically and discrepancies are flagged immediately rather than discovered at month end."

"Parts are pre-allocated to jobs the moment they're ordered. Nothing gets used elsewhere and customers' vehicles are always finished on the promised day."

"MOT advisory follow-up is automated. Customers with open advisories receive a reminder after 30 days and conversion to repair bookings has increased significantly."

"As a dedicated MOT centre this software is built around how we actually work. Bay allocation, tester scheduling and DVSA compliance all managed in one place."

"Purchase order history is always available. Every part ordered, every price paid and every delivery date logged so supplier queries are resolved in seconds."

"Labour and parts costs are captured together per job in real time. We know the true cost of every repair before the invoice goes out and margins are consistently tighter."

"Sublet work like air conditioning regas and glass replacement is tracked in the inventory the same way as in-house parts. Every cost is captured and nothing is missed."

"MOT failure rate by vehicle make and model is visible in the reports. Helps us brief customers on common issues and carry the right stock for the vehicles we see most."

"Multi-bay scheduling with technician allocation keeps the whole workshop visible on one screen. We've never been more efficient at getting cars in, completed and out on time."

"Parts cost per job is compared to estimate automatically. Any job where parts overran the quote is flagged and we review pricing on those jobs every month."

"Special order parts are tracked from the moment the customer approves the estimate. Lead times are communicated automatically and nothing falls through the cracks."

"Fleet vehicle MOT schedules are managed automatically. Each company account gets reminders for every vehicle and we never have a fleet customer miss a test date."

"The system tracks which parts supplier performs best on price, delivery speed and accuracy. We've been able to renegotiate terms with our main supplier based on real data."

"MOT bay downtime is recorded and analysed. We know exactly when equipment issues or staff absences affect throughput and can plan cover accordingly."

"Parts inventory is shared across our two sites. If one location is out of stock the system flags availability at the other and we avoid duplicate orders every time."

"Seasonal stock planning is easier because the system shows what we sold most last year by month. We pre-order at the right time and never pay rush delivery for predictable items."

"MOT reminder campaigns are targeted at vehicles by age, make and service history. Response rates are consistently better than any general broadcast we've ever run."

"Battery and bulb stock is tracked and replenished automatically. Small consumables used to disappear without being charged. Now every item is accounted for on every job."

"Work-in-progress visibility across every bay means nothing sits forgotten overnight. Jobs are completed faster, cars are collected on time and cash flow has improved noticeably."

"The MOT certificate and advisory report is generated automatically at the end of every test. Customers receive it by email before they even leave the car park."

"Parts usage trends by vehicle type are visible in the analytics. We stock more of what our customers' cars actually need and waste far less on slow-moving lines."

"Bay booking confirmation goes to customers automatically by SMS. No-shows for MOT appointments have dropped significantly since we introduced the two-stage reminder."

"Inventory reports show parts gross profit by category every month. We've focused purchasing on the highest-margin lines and profitability has improved consistently."

"MOT retest bookings are handled automatically. When a vehicle fails the retest slot is offered immediately and the customer is guided through the process without any manual input."

"Ramp efficiency scores are tracked weekly. We can see how long each bay type of job takes on average, identify where time is being lost and train around the data."

"The system links MOT history to service records for every vehicle. When a vehicle comes in for a service we can see advisory items from the last MOT and quote proactively."

"Tool and equipment inventory is tracked alongside parts. Calibration dates, service intervals and replacement schedules all managed in one system without any separate spreadsheets."

"Brake pad and disc stock levels are always accurate because the system updates on fitment. We never quote a job we can't complete the same day due to stock shortages."

"Managing a four-bay workshop, My Garage CRM keeps every ramp, every technician and every job visible on one screen. It's the closest thing to a workshop foreman that never takes a day off."

"Parts ordered through the system arrive pre-coded to the job. Technicians scan them in on arrival and the inventory updates without anyone touching a spreadsheet."

"MOT pass rate by tester is tracked automatically. We use the data in monthly reviews and our overall first-time pass rate has improved every quarter since we started measuring."

"Core return tracking is built in. When a customer's old part needs to go back to the supplier the system reminds us and we've never missed a core credit since."

"MOT slots are released for online booking automatically when the diary drops below a set threshold. Quiet periods fill themselves without any manual intervention from the team."

"Oil stock is tracked by grade and volume. We know exactly what's in the drum before every service and haven't had a mid-job stock shortage in over a year."

"Ramp booking conflicts are impossible now. The system prevents double allocation and every technician knows their schedule for the full day before the first car arrives."

"Parts gross profit per supplier is visible in the reports. We switched our primary brake parts supplier after seeing the margin comparison and saved over £2,000 in the first quarter."

"Exhaust and suspension stock is flagged before winter every year automatically. We pre-order based on last season's usage and never miss a sale through being out of stock."

"The MOT bay schedule is colour coded by status. At a glance we see what's testing, what's waiting and what's complete. Managing throughput has never been simpler."

"Inventory shrinkage alerts flag when stock levels drop faster than sales justify. We identified a recurring discrepancy early and resolved it before it became a significant loss."

"Diagnostic equipment booking is managed alongside the ramp schedule. No more technicians queuing to use the same device while another bay sits empty waiting for it."

"Parts reserved for a job are locked in the system. No other technician can pull them for a different vehicle and we've completely eliminated the problem of jobs sitting incomplete."

"MOT station productivity report shows tests completed per day, per tester and per month. We use it to set targets and the team responds well to having clear visible performance data."

"Alternator and starter motor stock is tracked with interchange data. One search covers all the compatible references and we find the right part instantly without a separate catalogue."

"The waiting list for popular MOT slots fills automatically when a cancellation comes in. We lose almost no revenue from cancellations now because the slot is always refilled the same day."

"Parts invoice matching is automated. Every supplier delivery is checked against the purchase order and discrepancies are flagged before anything is paid. Credit notes are never missed."

"Bay turnaround time is measured automatically from check-in to completion. The data shows exactly where jobs slow down and we've reduced average time on the ramp by 20 minutes."

"Wiper blade and filter stock replenishes from a single reorder point. Small basket items used to be forgotten. Now they're always on the shelf and always charged on the invoice."

"MOT test lane capacity is planned three months out. We can see exactly when we're approaching maximum throughput and hire additional staff before we turn customers away."

"Every parts return, warranty claim and supplier credit is tracked in one place. Chasing credits used to take hours every month. Now it's handled in minutes with a full audit trail."

"Workshop loading is balanced across all bays automatically. The system won't let one ramp get overloaded while another is empty and throughput across the site has improved consistently."

"Clutch and gearbox parts are pre-ordered the moment the estimate is approved. By the time the customer drops the car off the parts are already on the shelf waiting."

"MOT advisory conversion rate is tracked per tester. We can see which advisories are being recommended, which are converting to repair bookings and where the opportunities are."

"Inventory is split by storage location — racking bay, trade counter and van stock. Technicians always know exactly where to find what they need without asking the stores person."

"Ramp maintenance schedules are built into the system. Lift inspections, brake roller calibration and pit checks all remind us automatically so we're never caught out before an DVSA audit."

"Van stock is managed in the same inventory as the workshop. When I use a part on a mobile job it's deducted instantly and a reorder is raised automatically before I'm back at base."

"MOT test slots are priced differently by time of day. Peak slots carry a small premium and off-peak discounts fill the quiet periods. Revenue per bay has improved without adding capacity."

"Hazardous materials storage is logged in the inventory with safety data sheets attached. Compliance records are always complete and inspections have never raised a concern."

"Tyre disposal and environmental compliance is tracked automatically. Every tyre removed is logged, disposal records are maintained and we've never had an issue with our waste carrier."

"The parts catalogue integration pulls live pricing from our supplier. We quote accurately every time and there are no awkward conversations with customers when the invoice differs from the estimate."

"Bay booking lead time is tracked per job type. MOT slots, service bays and diagnostic bays each have their own booking window and customers are never booked into the wrong bay type."

"Remanufactured and OEM part options are shown side by side when ordering. We give customers the choice with a clear price difference and the decision is logged on the job card."

"End of day bay reconciliation takes five minutes. Every job completed, every part used and every bay hour accounted for before the last technician locks up."

"High value parts are flagged with a minimum stock alert separate from standard lines. We never run out of a catalytic converter or DPF mid-week when next day delivery isn't an option."

"HGV and LCV bay allocation is managed separately from car ramps. Taller vehicles are automatically routed to the correct bay and we've never had a booking error since setting it up."

"Parts used on warranty repairs are tracked separately. We know exactly what warranty work costs each month and the data supports every claim we make back to the warranty provider."

"Booking patterns show which days and times have the most cancellations. We've adjusted our reminder timing based on the data and the no-show rate has dropped noticeably."

"Inventory audit trail shows every movement for every part. When a discrepancy comes up we trace it back to the exact job, technician and timestamp without any guesswork."

"MOT bay revenue per hour is tracked and reported monthly. We know exactly what each test slot is worth and use the data to justify investing in a second bay next year."

"My Garage CRM ties inventory, bay scheduling and customer management into one seamless system. We've stopped using three separate tools and the whole workshop runs more smoothly than it ever has."