★★★★★
Elite Motors, Manchester
“We moved from paper job cards to My Garage CRM and never looked back. MOT reminders and job tracking keep every bay full.”
Read more reviews →Garage Invoicing System for UK Mechanics
Professional Billing Software – Built for UK Workshops
Send professional VAT invoices, track every payment and manage customer billing history in one system built specifically for UK garages. Invoices generate from your job cards in one click — with parts, labour and VAT already calculated. Linked directly to your parts stock and garage CRM, with automated payment reminders that reduce overdue accounts without any manual effort.
95%
Faster Payments
80%
Less Admin Time
60%
Fewer Late Payments
100%
Professional Image
Complete Invoicing Solution
Professional garage invoicing system designed specifically for UK automotive workshops. Handle all aspects of billing from parts sales to complex service jobs with automated workflows and comprehensive payment tracking — fully connected to your job management, parts stock and customer records.
Professional Invoices
Create stunning, professional invoices with your garage branding. Customize templates for different service types and maintain consistent professional image with all customers.
- Custom invoice templates and branding
- Automated invoice numbering system
- Multiple payment terms and options
- Professional PDF generation
- Digital signature collection
Parts & Service Billing
Separate billing for parts sales and service work with detailed breakdowns. Track labor costs, part markups, and service charges with complete transparency for customers.
- Detailed parts and labor breakdown
- Automatic markup calculations
- Service time tracking integration
- Tax calculations and VAT handling
- Warranty period tracking
Automated Delivery
Send invoices automatically via email, SMS, or print. Set up automated delivery schedules and follow-up reminders to ensure timely payments and reduce manual work.
- Email and SMS invoice delivery
- Automated delivery scheduling
- Delivery confirmation tracking
- Multiple delivery method support
- Bulk invoice processing
Payment Processing
Accept multiple payment methods including cards, bank transfers, and cash. Integrate with popular payment processors for secure online payments and automated reconciliation.
- Multiple payment method support
- Online payment gateway integration
- Automatic payment reconciliation
- Secure payment processing
- Payment plan management
Payment Tracking
Comprehensive payment tracking with real-time status updates. Monitor outstanding invoices, partial payments, and overdue accounts with automated reminder systems.
- Real-time payment status tracking
- Automated payment reminders
- Overdue account management
- Partial payment handling
- Payment history logging
Customer History
Complete billing history for each customer with detailed transaction records. Track customer payment patterns, outstanding balances, and lifetime value analytics.
- Complete customer billing history
- Payment pattern analysis
- Outstanding balance tracking
- Customer credit management
- Lifetime value calculations
Streamlined Invoice Process
From job completion to payment received, our automated invoice process ensures nothing falls through the cracks and your cash flow remains healthy with minimal manual intervention.
1
Job Completion
Automatically generate invoices when jobs are marked complete. Pull all parts, labor, and service details directly from the job record with accurate pricing.
2
Invoice Creation
Create professional invoices with custom branding, detailed breakdowns, and all necessary tax calculations. Review and approve before sending.
3
Automated Delivery
Send invoices via email, SMS, or print automatically. Include payment links for online payments and delivery confirmations for tracking.
4
Payment Monitoring
Track payment status in real-time with automated updates. Monitor due dates and identify accounts requiring attention or follow-up.
5
Automated Reminders
Send polite payment reminders automatically based on configurable schedules. Escalate overdue accounts with progressive reminder sequences.
6
Payment Reconciliation
Automatically match incoming payments to invoices. Update customer accounts and generate receipts with complete audit trails for accounting.
Boost Your Cash Flow
Our garage invoicing system is designed to improve your workshop's financial health by speeding up payments, reducing administrative overhead, and providing complete visibility into your billing. Every invoice links back to a job card, every payment updates the customer record, and every transaction feeds into your financial reports.
Faster Payments
Get paid 95% faster with online payment options, automated reminders, and professional invoice presentation that encourages prompt payment.
Better Cash Flow
Improve cash flow predictability with detailed payment tracking, aging reports, and proactive management of outstanding accounts.
Reduced Admin
Cut billing administration time by 80% with automated invoice generation, delivery, and payment processing workflows.
Professional Image
Present a professional image with branded invoices, detailed breakdowns, and multiple payment options that build customer confidence.
Business Insights
Gain valuable insights into customer payment patterns, sales trends, and financial performance with comprehensive reporting.
Compliance & Security
Ensure compliance with tax regulations and maintain secure customer payment data with enterprise-grade security measures.
Subscription Plans
Starter
£139/month
- AI Mechanic
- MOT Checker & Reminders
- Job Booking System
- Estimates & Invoicing
- Client Management
- Diary Calendar
- Basic Reporting
- Up to 3 staff, 250 customers
Enterprise
£365/month
- Everything in Professional +
- Car Sales Module
- API Access
- Priority Support & Training
- Automated Marketing Tools
- Financial Dashboard
- On-Demand Backup
- Unlimited staff & customers
Volume discounts available
Professional
£265/month
- Everything in Starter +
- Parts Sales & Inventory
- Product Sales
- Staff Systems & Rotas
- Purchase Orders
- Advanced Reporting
- SMS Reminders
- Up to 10 staff, 500 customers
What's Included?
| Features | Starter | Professional | Enterprise |
|---|---|---|---|
| No Set Up Costs | ✓ | ✓ | ✓ |
| Support Included | ✓ | ✓ | ✓ Priority |
| AI Mechanic Assistant | ✓ | ✓ | ✓ |
| Invoicing & Estimates | ✓ | ✓ | ✓ |
| Job Booking System | ✓ | ✓ | ✓ |
| Client Management | 250 limit | 500 limit | Unlimited |
| Staff Users | Up to 3 | Up to 10 | Unlimited |
| Diary Calendar | ✓ | ✓ | ✓ |
| MOT Checker & Reminders | ✓ | ✓ | ✓ |
| Basic Reporting | ✓ | ✓ | ✓ |
| Parts Sales & Inventory | ✓ | ✓ | |
| Product Sales | ✓ | ✓ | |
| Staff Systems & Rotas | ✓ | ✓ | |
| Purchase Orders | ✓ | ✓ | |
| Advanced Reporting & Analytics | ✓ | ✓ | |
| SMS Reminders | ✓ | ✓ | |
| Car Sales Module | ✓ | ||
| API Access | ✓ | ||
| Automated Marketing Tools | ✓ | ||
| Financial Dashboard & Forecasting | ✓ | ||
| On-Demand Backup & Restore | ✓ | ||
| Priority Support & Training | ✓ |
Trusted by 1500+ UK Garages
★★★★★
AutoFix Garage, Birmingham
“Admin time is down by half. Jobs, invoices and customer history are all in one place. Staff picked it up in a single day.”
Read more reviews →★★★★★
Precision Motors, Leeds
“Compared with our old system, the diary and MOT CRM in My Garage CRM are miles better. We’re simply more organised.”
Read more reviews →★★★★★
City Auto Repairs, London
“Customers love the reminders and clear invoices. Our repeat business and review scores have both increased.”
Read more reviews →★★★★★
Elite Motors, Manchester
“Migration was painless. All customers, vehicles and MOT dates came across accurately. Support team were brilliant.”
Read more reviews →★★★★★
Westfield Auto Services
“Online booking plugged straight into our website. Now over 40% of bookings come in while we’re closed.”
Read more reviews →★★★★★
Stevens Automotive Solutions
“The reporting shows exactly where our profit comes from. Labour, parts and MOTs are all broken down properly.”
Read more reviews →★★★★★
Moore Motors, Edinburgh
“Customer portal and SMS updates have cut phone calls massively. Customers know exactly what’s happening with their car.”
Read more reviews →★★★★★
Walsh Auto Parts & Service
“Stock control and purchasing are under control now. Fewer missing parts and much clearer margins.”
Read more reviews →★★★★★
ProTech Automotive, Glasgow
“We see real figures for hours sold vs hours paid. It’s changed how we manage staff and plan the diary.”
Read more reviews →Garage Invoices, Estimates & Job Sheets — What Each One Does
Many UK garages use paper job cards, hand-written estimates and emailed invoices as three completely separate workflows. My Garage CRM connects all three — so an approved estimate becomes a job card, and a completed job card becomes a final invoice in one click, with no re-keying.
Because all five documents live in one system, the full audit trail from estimate through to receipt is available against every customer record and every vehicle — without any filing, searching or cross-referencing between separate tools.
VAT-Compliant Invoicing Built for UK Garage Owners
UK garages that are VAT-registered must issue invoices that meet HMRC's legal requirements — or risk penalties during an inspection. A valid VAT invoice must include the supplier's VAT registration number, a unique sequential invoice number, the tax point date, a description of the goods or services, the VAT rate applied and the VAT amount shown separately. Getting any of those wrong on a paper or spreadsheet-based system is easy. Our garage invoicing system generates fully HMRC-compliant VAT invoices automatically on every job — no templates to maintain, no fields to remember.
For garages supplying both parts and labour on the same job, the invoice correctly separates the two line types and applies the appropriate VAT treatment to each. Reverse charge VAT (relevant for certain trade supplies) can also be configured. Every invoice is stored permanently against the customer and job record — so if HMRC ever request documentation for a specific period, you can export a complete invoice archive in minutes rather than searching through paper files.
The system also handles garages that are not yet VAT-registered with clean non-VAT invoices, and automatically switches invoice format as your threshold changes. Pricing details and VAT rates are maintained centrally, so a rate change updates across all future invoices instantly rather than requiring edits to every template.
How Faster Invoicing Directly Improves Your Garage's Cash Flow
For most independent UK garages, the gap between completing a job and receiving payment is the single biggest drag on cash flow. Our garage invoicing system attacks that gap at every stage.
Invoice While the Car Is Still in the Bay
With paper systems, invoicing happens after the customer collects — often hours or a day later. My Garage CRM lets you raise the invoice from the digital job card the moment the job is marked complete. The customer receives it by email or SMS before they've even started the engine. That single change typically reduces average payment time by two to three days per invoice.
Payment Links in Every Invoice
Every invoice sent by email or SMS includes a secure payment link. Customers can pay by card, bank transfer or digital wallet without calling the garage or handling cash. Removing friction from the payment process means customers who would otherwise wait until they next pass the garage pay immediately — from home, in the evening, whenever it suits them.
Automated Reminders on the Right Schedule
Set reminder sequences that fire automatically — a polite nudge at 3 days, a firmer reminder at 7 days, an overdue notice at 14 days. The tone and timing are configured once and work silently in the background. Garages using automated reminders typically reduce overdue accounts by 60% compared with manually chasing by phone.
Real-Time Aged Debtors View
The aged debtors report shows every outstanding invoice sorted by how long it has been unpaid — 0–30 days, 31–60 days, 60+ days. At a glance you can see where your cash is tied up and take targeted action. This view feeds into your financial reports so your accountant always has accurate data without year-end reconciliation surprises.
Parts Charged on Every Invoice
Because parts on a job card pull directly from stock, every part used is on the invoice — not just the ones the mechanic remembered to write down. Garages switching from paper typically recover 3–8% of parts revenue in the first 90 days from parts that were previously being used but never charged.
No Invoice Slips Through the Net
Paper-based garages regularly find completed jobs that were never invoiced — jobs marked done on the board but never billed, estimates approved but never converted. In My Garage CRM every completed job without a raised invoice appears in a dashboard alert. Nothing leaves the workshop uncharged again.
See the Garage Invoicing System in Action
Watch how My Garage CRM turns a completed job card into a professional, VAT-compliant invoice in seconds — with parts from stock, labour from the job sheet, and payment tracking all connected in one garage management system.
Explore further: Job Management · Parts & Stock · Customer CRM · Reports & Analytics · View Pricing
My Garage CRM – Frequently Asked Questions
My Garage CRM is UK‑built garage management software that joins up your diary, job cards, MOT management, customer CRM, parts, invoicing and reporting in one place. It’s designed for independent garages, MOT stations and mobile mechanics.
You get a full 28‑day free trial with no card required. After that, pricing starts from £0–£139/month depending on your plan and size of garage. You can see full details on the pricing page.
Yes. Many 1–3 bay garages use My Garage CRM to replace paper job cards, spreadsheets and basic invoicing tools. You can start simple with diary, jobs and invoicing, then switch on extra modules like stock and reporting as you grow.
Yes. My Garage CRM includes full MOT and service reminder tools by SMS and email. You can learn more on the MOT management page, or try it yourself during the free trial.
Our migration team regularly moves garages from other systems. We can usually bring across your customers, vehicles, MOT dates and key history. For more detail, contact us via the contact page.
Data is stored in secure UK/EU data centres with encryption and regular backups. See our security page and privacy policy for full details.
Ready to Transform Your Billing?
Join thousands of garage owners who have streamlined their invoicing process and improved cash flow with our professional billing system. Start your free trial today and see the difference.