★★★★★
Elite Motors, Manchester
“We moved from paper job cards to My Garage CRM and never looked back. MOT reminders and job tracking keep every bay full.”
Read more reviews →
AI-Enhanced Staff Management
Staff Management System
Complete Team Management with AI Assistant
Empower your team with comprehensive staff management tools, individual login portals, job allocation systems, and AI-powered diagnostic assistance. Transform your garage operations with intelligent team coordination and automated fault-finding support for enhanced productivity.
Team Management
Complete staff coordination
Staff Portals
Individual login access
Job Allocation
Smart work distribution
AI Assistant
Intelligent fault finding
Complete Staff Management
Manage your entire team efficiently with comprehensive tools for scheduling, job allocation, performance tracking, and individual staff portals. Keep your team organized, motivated, and productive.
Team Coordination
Organize your team with comprehensive staff profiles, skill tracking, and availability management. Coordinate shifts, breaks, and workload distribution effectively.
- Staff profiles and skill matrices
- Availability and shift management
- Team communication tools
- Performance tracking and reviews
- Training record management
Staff Login Portals
Individual secure login portals for each team member to access their jobs, update progress, log time, and communicate with management.
- Secure individual login access
- Personal dashboard and job queue
- Time tracking and logging
- Job status updates
- Message center and notifications
Smart Job Allocation
Intelligent job assignment based on staff skills, availability, workload, and priority. Optimize productivity with automated scheduling.
- Skill-based job matching
- Automated workload balancing
- Priority-based scheduling
- Real-time job distribution
- Capacity planning tools
Performance Analytics
Track team performance with detailed analytics, productivity metrics, and insights to help your staff improve and grow.
- Individual performance metrics
- Team productivity analytics
- Job completion rates
- Quality and efficiency scores
- Goal setting and tracking
Payroll & Time Management
Automated time tracking, overtime calculations, and payroll management with detailed reporting and compliance features.
- Automated time tracking
- Overtime and break management
- Payroll calculation and reports
- Holiday and absence tracking
- Compliance and tax reporting
Mobile Access
Full mobile compatibility allows staff to access their portals, update jobs, and communicate from anywhere in the garage.
- Mobile-optimized interface
- Real-time job updates
- Photo and document upload
- GPS time tracking
- Offline capability
Complete Staff Registration System
Comprehensive staff onboarding with detailed employee profiles, employment contracts, emergency contacts, and secure login account creation. Everything you need to manage your team professionally.
👤 Personal Information Management
Collect and manage comprehensive personal details for each staff member including contact information, address details, and identification numbers. Secure storage with GDPR compliance.
- Complete personal profile creation
- Address and contact management
- National Insurance number tracking
- Date of birth and ID verification
- GDPR compliant data storage
💼 Employment Details & Contracts
Define job roles, departments, wage structures, and employment contracts. Auto-generate employee IDs and manage contract types with flexible payment structures.
- Auto-generated employee ID system
- Job role and department assignment
- Flexible wage and contract management
- Employment status tracking
- Start date and probation periods
🚨 Emergency Contact System
Secure emergency contact information for workplace safety and compliance. Quick access during emergencies with relationship tracking and multiple contact methods.
- Multiple emergency contacts per staff
- Relationship and contact details
- Emergency notification system
- Quick access during incidents
- Privacy and security controls
💳 Payroll & Account Setup
Secure bank details for payroll processing with automated login account creation. Email verification and password management with secure onboarding process.
- Secure bank details encryption
- Automated payroll processing
- Login account creation with verification
- Temporary password generation
- Email verification workflow
📅 Staff Rota & Job Allocation
Advanced scheduling system with intelligent job allocation. Book staff into the rota, assign jobs based on skills and availability, and track progress in real-time. Visual calendar interface for easy management.
- Visual staff rota with drag-and-drop scheduling
- Intelligent job assignment based on skills
- Real-time availability tracking
- Job progress monitoring and updates
- Staff workload balancing
- Automated conflict detection
- Mobile access for staff updates
📊 Staff Dashboard & Analytics
Comprehensive dashboard overview with real-time staff statistics, performance metrics, and team insights. Monitor total staff count, active employees, and key performance indicators at a glance.
- Real-time staff statistics and counts
- Team performance overview cards
- Active staff monitoring
- Quick access to staff records
- Performance metrics visualization
- Staff utilization tracking
- Department breakdown views
💰 Staff Wages & Payroll Management
Advanced wage tracking and payroll management system. Calculate hourly wages, overtime, bonuses, and generate detailed payroll reports. Automated calculations with tax compliance and payment processing.
- Automated wage calculations
- Overtime and bonus tracking
- Detailed payroll reports
- Tax compliance and deductions
- Payment history tracking
- Export payroll data
- Staff wage comparison analytics
👤 Individual Staff Profile Management
Detailed individual staff profiles with comprehensive wage tracking, payment history, and editable personal information. Monitor what's been paid, outstanding amounts, and manage all staff details from one central location.
- Individual wage and payment tracking
- Outstanding payments monitoring
- Complete payment history records
- Editable personal details and information
- Performance and attendance tracking
- Role and permission management
- Document and contract storage
- Staff communication and notes
AI-Powered Diagnostic Assistant
Revolutionary AI technology to help your staff diagnose problems faster and more accurately. Our intelligent assistant provides instant fault-finding support, diagnostic suggestions, and step-by-step repair guidance right at their fingertips.
Intelligent Fault Finding
AI analyzes symptoms and provides likely causes with step-by-step diagnostic procedures.
Smart Suggestions
Get AI-powered repair suggestions based on vehicle history, common issues, and best practices.
Knowledge Base
Access comprehensive automotive knowledge with AI-curated repair procedures and technical data.
Instant Answers
Get immediate responses to technical questions with natural language processing and understanding.
Accuracy Enhancement
Reduce diagnostic errors with AI verification and cross-referencing of symptoms and solutions.
Learning System
AI learns from your garage's repair history to provide increasingly accurate and relevant assistance.
Transform Your Team Performance
Discover how our AI-enhanced staff management system revolutionizes garage operations, boosts productivity, and empowers your team to deliver exceptional service.
50% Faster Diagnostics
AI-powered fault finding helps technicians identify problems faster, reducing diagnostic time and increasing job throughput.
Higher Accuracy
Reduce diagnostic errors by 70% with AI verification and comprehensive knowledge base access for all staff members.
Better Team Coordination
Streamline communication, job allocation, and performance tracking to create a more cohesive and efficient team environment.
Improved Productivity
Smart job allocation and real-time progress tracking boost overall garage productivity by up to 40%.
Continuous Learning
AI assistant helps junior technicians learn faster while providing expert-level support to experienced staff.
Staff Satisfaction
Empower your team with modern tools, clear communication, and AI assistance that makes their work more efficient and enjoyable.
Subscription Plans
Starter
£139/month
- AI Mechanic
- MOT Checker & Reminders
- Job Booking System
- Estimates & Invoicing
- Client Management
- Diary Calendar
- Basic Reporting
- Up to 3 staff, 250 customers
Enterprise
£365/month
- Everything in Professional +
- Car Sales Module
- API Access
- Priority Support & Training
- Automated Marketing Tools
- Financial Dashboard
- On-Demand Backup
- Unlimited staff & customers
Volume discounts available
Professional
£265/month
- Everything in Starter +
- Parts Sales & Inventory
- Product Sales
- Staff Systems & Rotas
- Purchase Orders
- Advanced Reporting
- SMS Reminders
- Up to 10 staff, 500 customers
What's Included?
| Features | Starter | Professional | Enterprise |
|---|---|---|---|
| No Set Up Costs | ✓ | ✓ | ✓ |
| Support Included | ✓ | ✓ | ✓ Priority |
| AI Mechanic Assistant | ✓ | ✓ | ✓ |
| Invoicing & Estimates | ✓ | ✓ | ✓ |
| Job Booking System | ✓ | ✓ | ✓ |
| Client Management | 250 limit | 500 limit | Unlimited |
| Staff Users | Up to 3 | Up to 10 | Unlimited |
| Diary Calendar | ✓ | ✓ | ✓ |
| MOT Checker & Reminders | ✓ | ✓ | ✓ |
| Basic Reporting | ✓ | ✓ | ✓ |
| Parts Sales & Inventory | ✓ | ✓ | |
| Product Sales | ✓ | ✓ | |
| Staff Systems & Rotas | ✓ | ✓ | |
| Purchase Orders | ✓ | ✓ | |
| Advanced Reporting & Analytics | ✓ | ✓ | |
| SMS Reminders | ✓ | ✓ | |
| Car Sales Module | ✓ | ||
| API Access | ✓ | ||
| Automated Marketing Tools | ✓ | ||
| Financial Dashboard & Forecasting | ✓ | ||
| On-Demand Backup & Restore | ✓ | ||
| Priority Support & Training | ✓ |
Trusted by 1500+ UK Garages
★★★★★
AutoFix Garage, Birmingham
“Admin time is down by half. Jobs, invoices and customer history are all in one place. Staff picked it up in a single day.”
Read more reviews →★★★★★
Precision Motors, Leeds
“Compared with our old system, the diary and MOT CRM in My Garage CRM are miles better. We’re simply more organised.”
Read more reviews →★★★★★
City Auto Repairs, London
“Customers love the reminders and clear invoices. Our repeat business and review scores have both increased.”
Read more reviews →★★★★★
Elite Motors, Manchester
“Migration was painless. All customers, vehicles and MOT dates came across accurately. Support team were brilliant.”
Read more reviews →★★★★★
Westfield Auto Services
“Online booking plugged straight into our website. Now over 40% of bookings come in while we’re closed.”
Read more reviews →★★★★★
Stevens Automotive Solutions
“The reporting shows exactly where our profit comes from. Labour, parts and MOTs are all broken down properly.”
Read more reviews →★★★★★
Moore Motors, Edinburgh
“Customer portal and SMS updates have cut phone calls massively. Customers know exactly what’s happening with their car.”
Read more reviews →★★★★★
Walsh Auto Parts & Service
“Stock control and purchasing are under control now. Fewer missing parts and much clearer margins.”
Read more reviews →★★★★★
ProTech Automotive, Glasgow
“We see real figures for hours sold vs hours paid. It’s changed how we manage staff and plan the diary.”
Read more reviews →My Garage CRM – Frequently Asked Questions
My Garage CRM is UK‑built garage management software that joins up your diary, job cards, MOT management, customer CRM, parts, invoicing and reporting in one place. It’s designed for independent garages, MOT stations and mobile mechanics.
You get a full 28‑day free trial with no card required. After that, pricing starts from £0–£139/month depending on your plan and size of garage. You can see full details on the pricing page.
Yes. Many 1–3 bay garages use My Garage CRM to replace paper job cards, spreadsheets and basic invoicing tools. You can start simple with diary, jobs and invoicing, then switch on extra modules like stock and reporting as you grow.
Yes. My Garage CRM includes full MOT and service reminder tools by SMS and email. You can learn more on the MOT management page, or try it yourself during the free trial.
Our migration team regularly moves garages from other systems. We can usually bring across your customers, vehicles, MOT dates and key history. For more detail, contact us via the contact page.
Data is stored in secure UK/EU data centres with encryption and regular backups. See our security page and privacy policy for full details.
Ready to Empower Your Team?
Transform your garage operations with intelligent staff management and AI-powered diagnostic assistance. Give your team the tools they need to excel and watch your business thrive.